HSE & Training Administrator

  • Ref:HSE/Tr07-20
  • Location: North Dublin

Description

Main Purpose of Role:

Provides administrative support to the Company’s HSE team and to the Training & Development Manager.

Requirements:

Key Responsibilities & Duties

Health, Safety and Environmental:

· Maintains accurate paper and computer-based records and filing systems.

· Maintains HSE related registers and documentation e.g. document registers, accident & incident registers, client and HSE documentation and the quality observation register.

· Assists the HSE team by maintaining Companywide HSE Management Systems.

· Positively promotes the Company’s HSE culture, including initiatives.

· Attends and engages fully in learning and development activities.

Training and Development:

· Assists with the planning, organisation and delivery of Companywide training programmes with a focus on Health and safety training.

· Point of contact for management and staff for organising the various training courses, in-house and external.

· Manages training schedules, registers and databases and maintains current and new accreditations and funding applications.

· Liaises with training providers and other external third parties.

· Notifies management and staff when certificates are set to expire and organises refresher training.

· Facilities and materials (head office training room or site based) management, including handouts, training room layout and equipment, food/refreshments, attendance sheets and evaluation/feedback surveys, etc.

· Assists with LinkedIn Learning platform and other on-line learning tools.

Combined:

· Participates and engages fully in company appraisal/performance review process.

· Produces correspondence, documents, reports and presentations to specification using a variety of media.

· Undertakes other duties as required, such as processing invoices, requisitioning stationary/equipment and tracking costs.

· Prepares Training Room and other areas (excluding IT equipment), ready for courses/meetings.

· Coordinates arrangements relating to training courses/travel, accommodation, etc.

· Assists with tender submissions and other business development activities.

Qualifications and previous experience:

· At least 3 years’ experience in a general administration support role

· Demonstrable knowledge of operating office equipment and IT (Microsoft Word, Excel, Outlook, PowerPoint and other office applications).

· Good interpersonal and communication skills (oral and written).

· Proactive, energetic approach with the ability to work on own initiative. Organised and efficient.

· Ability to work cross functionally.

· Interested in expanding and updating professional knowledge.

· Previous experience of construction advantageous but not essential.

Apply

To apply, please email you CV to careers@walls.ie